This Volunteer Agreement demonstrates how we value our volunteers. We want to assure you that we appreciate your contribution to the Organization (“Pug Squad”). We are dedicated to ensuring that you have a quality volunteer experience which is both productive and rewarding.
- The Nature of Agreement
The position of Volunteer at Pug Squad is a volunteer position. This means that, if you accept the role, you perform all duties on a voluntary basis and you will not receive remuneration or payment for your work – neither Pug Squad or the Volunteer intend any employment or contractual relationship to be created i.e. you are not an employee, independent contractor or consultant at the Organization.
If this changes at any time, and there is a possibility that you might undertake paid work for Pug Squad, the Organization will discuss this with you and document the arrangement in a formal employment contract, contract for services or other arrangement.
- What You Can Expect When Volunteering at Pug Squad
The Organization values its volunteers and will endeavour to provide you with:
- Description, written or verbal, of your position so you understand your role and the tasks you’re authorized to do
- Any training necessary for the volunteer role
- A safe environment in which to perform your role
- Respect for your privacy, including keeping your private information confidential
- A point of contact, so that you have the opportunity to ask questions and get feedback
- To be treated with respect and integrity.
- What Pug Squad Expects From its Volunteers
We ask that any individual serving as a Pug Squad volunteer and/or on the Board of Directors:
- Support Pug Squad’s goals and objectives by actively participating and communicating effectively
- Participate in all relevant activities and training programs
- Only undertake duties you’re authorized to carry out and always follow the direction and instruction of the volunteer, to whom you have been assigned to perform services
- Provide value and assistance to advance the goals and objectives of Pug Squad and associated efforts
- Behave appropriately and courteously to other volunteers or parties the organization has relations with and represent Pug Squad in an honorable manner
- Notify your point of contact or another member of the Board of Directors of any health and safety issues or potentially hazardous situations that may pose a risk to you or others and report any accidents or incidents
- Comply with local laws at all times
- Attend a mandatory monthly meeting
- If granted access, agree to follow the guidelines of all Pug Squad communication channels such as Slack, including:
- Checking in once a day
- Keeping notifications turned on as often as possible
- Responding and assisting with posted directives and requests for help
- Inform the group if you will be unavailable or unable to check-in for an extended period of time or certain regular time windows for reasons such as personal/professional commitments, being in a location without connectivity, vacation, regular appointments, etc.
- Notify the Board of Directors, as soon as possible, if you must temporarily change the nature of your contribution or cannot perform the responsibilities of your role. In this circumstance you agree to:
- Provide a timeline of when you intend to resume your responsibilities
- Identify if you will be handing-off all of the responsibilities of your role or only certain specific tasks
- Be responsible for arranging coverage of your responsibilities with another volunteer
- Provide 30 days notice to the Board of Directors, if you wish to change the nature of your contribution or wish to leave your position and relinquish the responsibilities of your role.
Failure to meet these expectations or comply with the guidelines above may result in termination of Pug Squad volunteer status and/or removal from associated communication channels.
- Volunteer Expenses
Pug Squad will reimburse volunteers for reasonable out-of-pocket expenses incurred in order to carry out tasks related to their position that are pre-approved by the Board of Directors. You must produce receipts prior to reimbursement and these payments are not to be considered remuneration or wages.
Volunteers should expect to pay for their own accommodations, food, event fees etc. for major organization events such as Pug Camp and Pugapalooza. At the sole discretion of the Board of Directors, volunteers may occasionally receive a discounted rate or provided with other benefits as part of their volunteering role (examples include training, food, event entry, clothing or equipment). Where this occurs, it is on a discounted or gratuitous basis and is not payment in lieu of salary.
- Waiver of Liability, Release & Indemnification
Volunteer assumes all risk of injury to themself and property arising from the services as a Pug Squad volunteer. Volunteer further indemnifies and releases, discharges and holds harmless, any Pug Squad directors, officers, volunteers, agents, insurers, and assigns, from all liability, suits, and claims of any and every kind and nature, whether arising out of negligence or otherwise, for any injuries or loss, and hereby waives all current and future claims.